Privacy Notice

Last updated:

This notice explains how Hermitage Park Services Ltd ("we", "us", "our") collects, uses and protects personal data.

1. Who we are

Hermitage Park Services Ltd is the data controller for the personal data described in this notice. We are a private limited company incorporated in Scotland.

Company number: SC875166
Registered office: 5 South Charlotte Street, Edinburgh, EH2 4AN
ICO registration number: ZC091298
Contact: advisory@hermitage-park.com

2. The personal data we collect

In the course of our advisory work and outreach, we may collect and process the following categories of personal data:

Identification data: name, role, position within the company.
Contact data: business email address, business telephone number, registered or business address.
Public-record data: information published by Companies House, the London Gazette, Edinburgh Gazette, Belfast Gazette, His Majesty's Courts and Tribunals Service and equivalent public registers.
Engagement data: records of correspondence, instructions, and consultations between you and our team.
Technical data: standard server log information when you visit this website (IP address, browser type, pages visited, timestamps).

3. How we use your data

We process personal data for the following purposes:

To make initial contact with directors of UK companies in connection with public-record events that may require advisory input.
To provide and administer the commercial advisory services we are engaged to provide.
To respond to enquiries received via this website or our published contact channels.
To comply with our legal and regulatory obligations.
To maintain accurate records and to operate our business.

4. Lawful bases for processing

We rely on the following lawful bases under the UK GDPR:

Legitimate interests: for initial outreach to directors based on public-record events, where the contact is professional and the offer of advisory services is proportionate to the situation. You may object to this processing at any time.
Performance of a contract: where we have entered into an engagement with you or your company.
Consent: where you have provided express consent (for example, by replying to an outreach message and engaging with our services).
Legal obligation: where processing is required for compliance with applicable law.

5. Sharing your data

We do not sell personal data. We may share personal data with:

Service providers operating on our behalf (for example, email infrastructure, telephony providers, professional indemnity insurers), under written data processing agreements.
Professional advisors (legal, accounting) where the engagement requires it and you have been informed.
Regulators, law enforcement or public authorities where we are required to do so by law.

6. International transfers

Where personal data is transferred outside the United Kingdom, we ensure that appropriate safeguards are in place, including the use of UK International Data Transfer Agreements or other approved transfer mechanisms.

7. Retention

We retain personal data only for as long as is necessary for the purposes described in this notice, or as required by law. Where you ask us to remove your data and we have no overriding legal obligation to retain it, we will do so promptly.

8. Your rights

Under UK data protection law, you have the right to:

Request access to the personal data we hold about you.
Request correction of any inaccurate data.
Request erasure of your data, subject to applicable legal limitations.
Object to or restrict processing of your data.
Request portability of your data where applicable.
Withdraw consent at any time, where processing is based on consent.

To exercise any of these rights, please contact us at advisory@hermitage-park.com.

9. Complaints

If you are not satisfied with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner's Office:

ICO website: https://ico.org.uk
Helpline: 0303 123 1113

10. Changes to this notice

We may update this notice from time to time. The most current version will always be available on this page.